Attendance Codes are assigned to Rounding Rules and are used to track employee transactions. Attendance Codes can track if the employee punches late, early or on time. There are 17 default attendance codes that cannot be deleted or set inactive. You can, however, edit them and add new attendance codes.

Click here to view the Attendance Codes page.

The main part of the page is the list of attendance codes. The list can be sorted by any column both ascending and descending by double clicking on the desired sort Column's title. The list has also some other properties that can be altered: the columns can be hidden or displayed, the order of the columns displayed can be changed, and the list of groups can be filtered by some criteria. (Click here to see the description of these properties.)

To hide/show columns: Click on the Properties button. In the Columns list select or unselect the column you want to show or hide. Click on the OK button. To reorder the columns: Click on the Properties button. In the Current Columns list select the column you want to move up or down. Click on the Move up  button to move the column up, or on the Move down  button to move the column down. Repeat steps 2 and 3 to reorder the other columns as desired. Click on the OK button. To filter the list: Click on the Filter button. (The Filter Conditions panel will appear.) In the Filter Conditions panel enter or select the criteria by which you want to filter. Click on the Refresh button. Filtering the list will display only those entries that correspond to the entered or selected criteria. If no code corresponds to criteria, then no record will be displayed in the table. To view all the attendance codes, or to start over, click on the Reset button. To hide the Filter Conditions panel, click again on the Filter button.   Note: If you don't remember the whole Code or Name of the attendance code, you can search for a single letter found anywhere in Code or Name. You can simultaneously filter by more than one criteria.

   Adding New Attendance Code

To add a new attendance code:

1. Click on the Add button. A new page opens - Add Attendance Code. (If you want to copy from another attendance code, then select the attendance code from which you want to copy and click on the Duplicate button.)
2. Enter the data into the corresponding text boxes (Code, Name, Value). Value can be any positive or negative number and will be used for calculating the attendance rate.
3. Click on the color rectangle to select the color to use when displaying the transaction time in the Timecard window. (For the default color click on the Default button.)
4. Click on the OK button.

Note:

Code and Name are unique and mandatory values. Before entering these values, make sure that there is no other attendance code with the same Code or Name.

   Editing Attendance Code

   Deleting Attendance Code

To delete a group:

1. In the Attendance Codes table select the attendance code you want to delete.
2. Click on the Delete button.

Note:

Default attendance codes cannot be deleted.

   Making Attendance Code Active/Inactive

To make a group active/inactive:

1. In the Attendance Codes table select the attendance code you want to make active/inactive.
2. Click on the Edit button. (A new page opens - Edit Attendance Code.)
3. Select the Active check box to make the attendance code active, or deselect it to make inactive.
4. Click on the OK button.

Note:

Default attendance codes cannot be set inactive. To also see inactive attendance codes in the Attendance Codes table, make sure that the status is set to Any in the Filter Conditions panel.